Information for Faculty Members

• Working Online with Students (28 April 2020)

  MOODLE

  You have a wide range of possibilities to interact with your students via Moodle .

  Lecture notes and other documents can be shared via a Moodle course.

  • Online tasks can be created with the activity Assignments, which allows students to upload documents (e.g. homework or other assignments) to which you can also provide online feedback.
  • Group work can be carried out using forums, wikis or an etherpad (digital notepad that enables collaborative writing).
  • Quizzes can be used for formative assessment.
  • By the way: Students can also apply for their own Moodle course, offering them the opportunity to work together online.

  For more Information, please refer to the manual "Moodle Handbuch des E-Learning Centers der Hochschule München" (in German) or the official Moodle manual (in English).
   

  How to Inform Students about Moodle Courses

  Your online course is ready and you want to make it available to your students? Please refer to our Moodle manual: "Wie kommen die Studierenden in den Kurs? (in German) or the official Moodle manual "Course enrolment" (in English).

  We recommend you use option 1 (students enrol themselves). You will need to communicate the name of the course and the access key to the students. Please clarify with your faculty which channels you can use to reach your students.

   

  MAHARA

  You can also use Mahara to work with your students online. With Mahara you can:

  • Make your teaching content available to your students in a digital folder and enrich it with various types of digital media, such as blogs and videos and arrange this content flexibly in views (small websites) and bundle individual views thematically in collections.
  • Share views and collections for specific people, for whole groups (e.g. your student groups), via secret URL for external users and completely public on the Internet.
  • Organize your students into groups so that they can work together to develop, document, reflect, and present content.

   

  EDUVOTE

  You can use the online voting with eduVote to:

  • Anonymously poll the knowledge or opinions of students during your online courses.
  • Present the distribution of answers to students in the form of a diagram.
  • Integrate instant surveys or series of surveys, for example, into your PowerPoint presentation.

  Before you can use eduVote, you need to register yourself once with your university account. To do this, click on the following link and enter your university e-mail address: eduVote Registration . Please note that registration is only possible with an "@hm.edu" ending email address. You will then receive an e-mail with your personal password. As a registered teacher, you can use the e-mail address and password to start an instant survey or a survey series whenever you want.

  Further information on the eduVote website .
  

   

  ADOBE PRODUCTS

  Adobe is providing an alternative solution for higher education institutions that have a current contract to equip their lab workstations with Adobe products for the period of closure. Until May 31, 2020, our students can use the Creative Cloud Apps at home as part of their studies. The Zentrale IT provides the licenses via the StudiSoft download portal.

  Lecturers who do not already have an Adobe CC All Apps license and require a temporary license should contact beschaffung-it@hm.edu.

  
  

• How to Deliver Live Lectures Online (30 April 2020)

  Overview of different conference/meeting systems

   

  Tips to Using Web Conferencing Systems
   

  • Tip for sharing the screen in videoconferences regardless of the system: In video conferences, please share only the relevant window or program if possible. Otherwise there may be problems due to signal feedback.
  • Note on data efficiency: Activate a video streaming only if it is really necessary. When video transmission is active, reduce the resolution if possible.
  • When working from home, please use the web conference systems without VPN client or alternatively with VPN client in standard split tunnel mode only (login only with name@hm.edu without configuration with "!" or "#"). Otherwise the video traffic will unnecessarily burden the university network.

   

  Please note: The use of free or paid services such as MS Teams, GoToMeeting, Zoom etc. or Skype via private licenses is not permitted for online lectures, as data protection issues are critical and the license terms usually only allow permission to use meeting content for personal, i.e. private, not business purposes.

   

  ZOOM
   
  The Munich University of Applied Sciences has obtained a campus license for zoom videoconferencing, which is available immediately at https://hm-edu.zoom.us . This license is solely intended for use in teaching.
   
  

  29 April 2020 - Zoom-Update:
  On 30 May 2020, Zoom will enable GCM encryption across the entire Zoom platform, providing increased protection for meeting data. After 30 May 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings as GCM Encryption will be fully enabled across the Zoom platform. Please begin updating all your clients to Zoom 5.0 now.

  More information on the Zoom blog.
   

  • Login
    The login is possible only with your university account at hm-edu.zoom.us through Shibboleth.
    
    To make sure that you are using the university licensed version, where your password is not stored at Zoom, you should quit Zoom and log in to your university account via Shibboleth SSO (Single Sign On) using the above address. In the Zoom Client, please use only the menu item "Log in with SSO" from now on.
     
    If you have already used Zoom with an hm.edu address, this login will transfer your previous Zoom account to a Zoom university account. To do this, you must close your Zoom Client and log in again via SSO at the above address. You will then receive an e-mail directly from Zoom. There you can then choose whether you want to continue your account as a private account with a new e-mail address or whether you want to join the HM@Zoom - Hochschule München university account.
     
  • Security
    Meetings require passwords by default. Waiting rooms are also preconfigured so you can control access to your video conferences.
     
  • Recordings
    Recording of lectures is possible. The storage space for recordings in the cloud is limited to about 1.5-2GB per user account. Please remember to delete or download recordings from time to time. You can also make them available afterwards using our streaming platform.
    
    Please pay attention to the chapter "Legal Information Regarding the Recording of Lectures"!
     
  • Live Trainings Webinars
     

  BIGBLUEBUTTON

   

  BigBlueButton is a web conferencing system especially designed for teaching large groups with a range of functions that allows group rooms, shared notes, private and public chats and collaboration on shared documents. Furthermore, there is the possibility to record lectures.
   

  Please see the chapter "Legal Information Regarding the Recording of Lectures"!
   

  BigBlueButton is now fully functional and directly integrated into Moodle . The pilot server will remain in operation for a transitional period so that recordings of the lectures are still available. The IT department is working on the possibility of transferring these recordings onto the new server.
   

  How to create a BigBlueButton meeting room in Moodle

  • To create a BigBlueButton meeting room in your Moodle course, first activate the edit mode via <Turn editing on>.
  • Then click <Add an activity or resource> in the relevant topic section and choose <BigBlueButton> and click <Add>.
  • Tip: You only need to enter a name for your meeting room and choose either <Save and return to course> or <Save and display>. The default settings in Moodle will give you a functional BigBlueButton meeting room.
     

  Video tutorials

  • How to hold a conference with more than 50 participants
  • How to interact with students
  • How to use subspaces (breakout rooms)

   

  WEBEX

   

  For the transition period, until the MUAS own infrastructure for online teaching has been established, a number of WebEx licenses were available to enable lectures to be held for larger groups in the form of web conferences. Currently there are no more WebEx licenses available.
   
  Webex is available until 24 June. After that date please use Zoom or BigBlueButton (via moodle). This also applies to all recordings! Please remember to download them in time and make them available by other means.

   

  JITSI MEET

   

  An MUAS internal Jitsi Meet server is available at https://conf.hm.edu as an internal conference server and for teaching small groups up to 20-30 people (depending on the network connection and the capacity of the moderator's computer). Login with your university account.
   

  Please see the chapter "Legal Information Regarding the Recording of Lectures"!
   

  The same application is available at the LRZ under Jitsi Meet . The LRZ mentions small groups up to 15 persons for the group size. Since this is an offer LRZ, it can be used with a university account. On the website of the LRZ there is more information about this and other web conference services.
   

  Hints for Jitsi Meet:

  • The application runs best with Google Chrome Browser, on other browsers proper functionality is not guaranteed. Important: Even the Safari browser on Mac does not run satisfactorily!
  • An integration of PowerPoint presentations is possible via application sharing. Important: First start the presentation and then release the correct window (presentation window)! Otherwise we recommend using PDF files.
  • Attention: The number of participants depends strongly on the number of video streams and is determined by the performance of the client computer. Recommendation: Only the presenter switches on video (Start/Stop Camera), the other participants switch off their own camera and microphone if not needed.
     

  DFNConf/PEXIP
   

  DFNConf/pexip is a web conference service for up to 23 participants. It is possible to present your own screen, an application or a file. Sessions can also be recorded directly.

   

  ADOBE CONNECT
   

  Adobe Connect web conferencing software can be used for larger groups and offers a wider range of functions than DFNConf/pexip.

  However, due to the very high frequency of access throughout Germany, disturbances are likely to occur!

  The Zentrale IT is currently working at full speed on an MUAS internal solution with integration into Moodle, which will be made available in the coming weeks. For the transition period, we are working on one or more data protection compatible, commercial and centrally financed cloud solutions.

  Important: for these solutions, the use of the data in a privacy sensitive way should be in the priority, i.e. students should not be forced to enter their real names or email addresses. Further information on which cloud solutions are offered centrally and how to use them will be added here gradually over the next few days.

  The use of free or paid services such as MS Teams, GoToMeeting, Zoom etc. or Skype via private licenses is not permitted for online lectures, as data protection issues are critical and the license terms usually only allow permission to use meeting content for personal, i.e. private, not business purposes.
   

  Information to Adobe Connect:

  • There is a plugin integrated in Moodle that allows fast and easy creation of an Adobe Connect room in Moodle. In the Adobe Connect room, you can present content (slides, screen content, applications) or work together on an online whiteboard. You can communicate via microphone and chat and share your or the participants' webcam video. Each meeting in an Adobe Connect room can be attended by up to 200 people. For instructions on how to integrate an Adobe Connect room, see our manual .
  • Students can also use Adobe Connect Meetings for example for group work. You can find instructions here .
  • Participants require a stable Internet connection. It is recommended that all participants complete a short diagnostic test (Meeting Connection-Diagnose) in advance. You can find the testlink here .
  • Tip: In case of technical problems it is recommended to reduce the data flow, e.g. by deactivating the webcam video and the use of audio (speaking rights for one person only).
  • Instructions of the DFN
  • Please also note the current information of the DFN on how to use this service.
     

  
  

• Legal Information Regarding the Recording of Lectures (31 March 2020)

  Please inform your students regarding recordings of Online Live Lectures as follows:
  

  
  

  The following lecture will be recorded. The recording includes image and sound within the web conference, so that the recording can be made available to students later on. If you do not consent to your picture and audio recording, please do not switch on the camera and microphone. In this case, you can ask questions about the course by e-mail from your teacher.
  More information(in German).

  
  

• Carrying out Summative Assessments (11 May 2020)

  Information on forms of course exams and their rules of execution will be made available step by step in the coming days and weeks. As soon as more information is available, you will find it on www.hm.edu/pruefungen-sose2020/

  
  

• How to Create and Distribute Videos (15 April 2020)

  In case you would like to use your own video lessons, you will find information on how to create and distribute them here .

   

  STREAMING SERVER

  • Professors, lecturers and staff members can use the streaming server of the MUAS to distribute their videos for teaching purposes. Here videos can be uploaded and made available to students, for example via Moodle. You can decide who can access the videos. If the streaming server cannot process your video format (=> status "processing error / Verarbeitungsfehler"), you can convert your video into a compatible format with XMediaRecode .
  • For more information and the latest instructions on how to use it, please refer to the streaming server documentation (in German).
  • Note: In order to access the streaming server of the MUAS, you must be in the university network or connected to your central user account via VPN. Instructions for network access via VPN can be found (in German) here .
     

  POWERPOINT

  • There is an easy way to record a PowerPoint slide show with comments (choose Slide Show > Record). Important note: Please save the recording as a video file.
     

  OPENCAST STUDIO

  With Opencast Studio you can easily record your screen, your webcam, or both together and upload the finished video directly to the streaming server. Afterwards, all you have to do is integrate it into Moodle according to this video tutorial (in German).

  A tutorial (in German) for creating screencasts with Opencast Studio can be found on the website of the University of Bremen. A short introduction Video in English can be found from YouTube: Opencast Studio: an easy way to record educational videos at home!
   

  SNAGIT

  • You can also use Snagit screen capture software (for Windows and Mac). Currently, you can get a trial version that allows you to save recordings without a watermark and runs until the end of June 2020. Some tutorials of how to use Snagit can be found here .
     

  CAMTASIA

  • The screencast software Camtasia (for Windows and Mac) is also available for video recording and editing. The software can capture your webcam image, sound, and computer screen. You have the possibility to use a free trial version for 30 days (videos produced with trial version are watermarked). Some tutorials of how to use Camtasia can be found here . If you are interested in a license, please contact your faculty.

  
  

• Using Teaching Videos from Other Sources (17 March 2020)

  Instead of creating video content yourself, you can also use existing instructional videos. You can find instructional videos on various topics at SmartVHB and LinkedIn Learning . Or use other platforms and content relevant to your subject area such as Open Educational Resources (free educational materials).

  
  

• Use of Online Content (18 March 2020)

  • Virtuelle Hochschule Bayern - vhb
    • You can use open courses in open.vhb.org as a whole course or as an integrated part of your own course.
    • Lesson units in the repository smart.vhb.org can also be integrated into your own course.
    • Here you will find an overview of vhb offers SoSe2020

  • Open Educational Resources
    OER are free learning and teaching materials with an open license. You can provide links to useful material in your Moodle course. You can find more information here (in German):OER in der Hochschulbildung.

  
  

• How to Make Documents and Files Available (7 May 2020)

  • Please use the streaming server for video files. More information in section How to create and distribute educational videos.
  • You can make files available for your students via a Moodle course. For very large files (from 100MB) it is recommended to use the LRZ Cloud service Sync+Share instead.
  • You may also use Gigamove to transfer large files (up to 2GByte). For more information visit the webpages of the Zentrale IT .

  
  

• Notes on Barrier-Free Online Teaching (28 April 2020)

  In order to ensure that the participation opportunities of students with disabilities are not hindered when switching to online courses, it must be ensured that digital teaching and assessment formats are designed to be barrier-free and that existing, legally binding standards are implemented.
  
  Tips and support for the accessibility of digital teaching (in German)

  
  

• Notes on Copyright (28 April 2020)

  Please consider German copyright law at all times.
  

  
  

  For more Information, we recommend the following three sources (in German).

  
  

  
  

  • Frequently asked questions about the use of resources in teaching and research (in German)
  • ELC explanatory video: Enriching teaching materials with a Creative Commons license (in German)
  • Other important aspects of the copyright law (in German)