Study abroad in Europe – application process and documents
Find all the relevant information you need for a semester abroad under the Erasmus+ programme or in Switzerland
Please note that many documents and ressources mentioned below are only available in German.
Application requirements and criteria
- To take part in the Erasmus+ programme, you must be studying at one of our partner universities . Ideally, you should choose a partner university within your own department. Students on engineering degree programmes may also study at certain partner universities outside their own department (so-called ‘Engineering Cross Over’).
- Students must have completed at least 2 semesters (BA) or 1 semester (MA); in other words, an exchange is possible from the 3rd semester (BA) or the 2nd semester (MA) onwards.
- The minimum length of stay is at least 2 months (60 days). Each month of the calendar year is counted as 30 days.
- Regardless of the type and number of Erasmus+ stays abroad, you are eligible for funding for up to 12 months in total per study cycle (bachelor's degree/master's degree):
- 12 months during the first study cycle (bachelor's degree or equivalent), including graduate internships
- 12 months in the second study cycle (master's degree or equivalent), including postgraduate internships
- For single-cycle degree programmes (e.g. ‘old’ Diplom programmes), the total duration of Erasmus+ funding is 24 months - You should have sufficient proficiency in the teaching language. In northern Europe, you can generally expect lessons to be taught in English. In southern Europe, it is more likely that lessons will be taught in the local language. You can find more information on language proficiency and proof of language proficiency underlanguage
- You must pass at least 15 ECTS credits during your Erasmus+ semester abroad. However, this does not only include subject-specific courses but also non-subject-specific courses and language courses. It is, of course, also possible to take courses and modules totalling more than 15 ECTS credits.
Hochschule München wishes to nominate interested and open-minded students for exchange programmes at its Erasmus+ partner universities, who will appropriately represent Hochschule München and Germany abroad.
At Hochschule München, Erasmus+ places are allocated via the departmental coordinators of the individual departments.
Provided the requirements (see above) are met, the departmental coordinators will allocate exchange places at the partner universities in accordance with the following:
- acting independently and keeping informed
- submission of the application documents in full and by the deadline
- academic achievements and progress throughout the student's study time
- sufficient language skills
- motivation
- (extra-)curricular engagement
Application process
1. Application via the departmental coordinator of your specific department.
- Erasmus+ and Swiss places at partner universities are allocated by your departmental coordinator of your department.
- Departmental coordinators are professors or staff members at your department. They maintain cooperations with partner universities and provide support with academic matters (e.g. course selection).
- You can find the relevant departmental coordinators in the list of the different department'spartner universities.
2. Nomination by departmental coordinators
- Places are allocated (nomination) by the departmental coordinator by adding the respective students to the nomination list.
3. Submitting your application documents to the International Office (IO)
- Once your departmental coordinator has approved your application – i.e. has nominated you – you can submit your application documents to the International Office.
- Students from Departments 01–09 and 11–13 may, as a rule, only submit an application for one partner university via the IO. Once you have been nominated by the departmental coordinator, your place at the partner university is reserved for you.
To submit an application, you will need
- the online form
- the letter of motivation listing the courses you plan to take at the partner university
(Please find further information under ‘Application documents’.)
Please submit your documents electronically by email to international-office@hm.edu . Digital signatures are accepted.
Stay abroad during the winter semester: 1 April
(Please note: earlier deadlines for the winter semester may apply – please see the list with our partner universities
)
Stay abroad during the summer semester: 1 August
Please note:
For Dept 09 (Engineering and Management) , Dept 10 (HM Business School) and Dept 14 (Tourism) , there are different requirements regarding application documents and variations in the application process for an Erasmus+ semester. Please check the relevant department websites for further information.
For exchange students going to Switzerland, the application process is the same as for the Erasmus+ application.
To submit an application, you will need
- the online form
- the Learning Agreement (no signature from the Chair of the Examination Board is required for the application)
- the letter of motivation
(Please find further information under ‘Application documents’.)
Please submit your documents electronically by email to international-office@hm.edu . Digital signatures are accepted.
Stay abroad during the winter semester: 1 April
(Please note: earlier deadlines for the winter semester may apply – please see the list with our partner universities
)
Stay abroad during the summer semester: 1 August
Please note:
For Dept 09 (Engineering and Management) , Dept 10 (HM Business School) and Dept 14 (Tourism) , there are different requirements regarding application documents and variations in the application process for an Erasmus+ semester. Please check the relevant department websites for further information.
1. In early April or early October, we will process your application and send your nomination to the partner university.
2. In mid-April or mid-October, you will attend the compulsory info session for all nominated Erasmus+ outgoing students. During this session, your stay abroad and the course of the semester will be discussed.
3. You will receive further information about the application process at the partner university by email from the partner university. Please submit the required documents (e.g. proof of language proficiency, Transcript of Records from PRIMUSS) to the partner university by the deadline.
4. You complete the Learning Agreement online (Erasmus+) or submit the Learning Agreement as a PDF (Switzerland).
5. You will receive a letter of acceptance from the partner university.
Under the Erasmus+ programme, the submission of the Grant Agreement (D.1) and any supplementary annexes must be completed by 1 August or 1 December, as applicable, and the Learning Agreement must be finalised online via the Erasmus+ portal.
Application documents
Nomination = selection by the departmental coordinator
| Documents required for nomination | Submission deadline | Submit to |
|---|---|---|
| Appendix A – Application Form Application for an Erasmus+ study placement (SMS) & Switzerland – Annex A – Dept 01–09, 11–14 via the HM Erasmus Portal Appendix A for an Erasmus+ semester is completed online via our HM Erasmus+ portal (log in using your HM account). | Winter semester: 1 April Summer semester: 1 August (Please note: earlier deadlines may apply in the winter semester – see the list with our partner universities ) Signatures: Students only Nomination by the departmental coordinator: by adding the students to the nomination list | Following nomination by the departmental coordinator, please send by email to international-office@hm.edu . |
| Appendix C – Letter of motivation listing the courses planned at the partner university | Winter semester: 1 April Summer semester: 1 August Signature: Students only | by email to international-office@hm.edu |
| if necessary Proof of language proficiency
Some partner universities require proof of language proficiency as part of the application process. Please check the partner university’s website directly to see whether proof of language proficiency is required. You can find the links to the partner universities’ websites here . In most cases, the OLS test is sufficient, and you can carry it out during the process. | Together with your application at the partner university |
The listing and recognition of courses (subject to approval by the chair of the examination board) takes place following a successful application via the international officer and nomination at the partner university via a digital Learning Agreement form. Further information is available in the mandatory online information session for all selected Erasmus+ outbound students, which will take place in April or October, as well as in the Erasmus+ Outgoing Moodle course, which will be available at that time. You will be informed of the exact date for the mandatory session shortly after submitting your application.
Students at the HMBS should follow the application procedure set out on the HMBS website and use the application documents listed there.
Students in the department for Tourism (Department 14) should follow the application procedure set out on the department's website and use the application documents listed there.
| Required documents | Submission deadline |
|---|---|
| for applying or being nominated by the departmental coordinator | |
| Appendix A | Winter semester: 1 April Summer semesterS: 1 August (Please note: earlier deadlines may apply – see the list with our partner universities ) Appendix A must be completed via our online portal and be submitted in the original and fully signed. |
| Appendix B/E – Learning Agreement for studies (Guidance on completing Annex B – Learning Agreement) | Provisional version: Winter semester: 1 April Summer semester: 1 August (Not all signatures are required yet) A fully signed copy: Winter semester: 1 August Summer semester: 1 January Please complete Appendix B/E on your computer! You may need to download the document first. Please keep the original for your records! |
| Appendix C – Letter of motivation | Winter semester: 1 April Summer semester: 1 August To be submitted as the original, signed copy. |
Students selected for Erasmus+ will find all the necessary documents (before, during and after the semester) in the Moodle course. The enrolment code will be provided in the mandatory session after the application deadline.
