FAQ – Examination and Internship
Answers to the most frequently asked questions about examinations and practical matters
Issue of final documents
Once your last remaining academic achievement has been confirmed, the printing of your graduation documents will be triggered automatically.
The final documents (certificate and diploma) will be issued promptly, and you will be notified in writing automatically as soon as they are ready for collection or dispatch.
The following final documents are made available via PRIMUSS Online Services (accessible for approximately six weeks after the end of the semester):
- Certificate of de-registeration
- Certificate of study progress
- Certificate of graduation
- Diploma Supplement in German
- Diploma Supplement in English
Further information on this can be found under ‘Final documents’.
Loss and applying for replacement copies
Should you lose your graduation documents, we will be happy to issue you with a replacement copy for a fee.
We also require a statutory declaration stating that you are no longer in possession of your original certificate and/or diploma. Please send this by email, but ensure it is signed.
Recognition/academic credit transfer for examination results
Exams you passed before starting your studies may, where applicable, be recognised or subject to academic credit transfer towards your current studies.
Further information, including details on the application process, can be found under ‘Recognition and academic credit transfer of studies and examination results’.
Academic credit transfer for practical work experience
Under certain conditions, work experience gained before starting your studies may, where applicable, be transferred as academic credit towards the practical semester.
The application can be submitted directly via PRIMUSS Online Services.
Certificates and diplomas issued by Hochschule München can be certified.
To apply for BAföG and KfW funding, you will usually need to submit forms that have been certified by Hochschule München.
Further information on submitting the form and the eligibility criteria can be found under the BAföG guidelines.
For the certificate required for KfW applications, please contact your Administrator in the Examination and Internship Office.
Students may, upon application and for a valid reason, be exempted from the requirement to pursue their studies in the normal manner (leave of absence).
Please apply for a leave of absence via PRIMUSS Online Services.
De-registration from the university following the successful completion of the final examination
Under the provisions of Article 94(1) of the Bavarian Higher Education Innovation Act (in German ‘Bayerisches Hochschulinnovationsgesetz’), students must be de-registered at the end of the semester in which they have passed their final examination.
The end of the summer semester is on 30 September and the end of the winter semester is on 14 March.
De-registration from the university upon application
De-registration from the university upon application is possible at any time. This may take effect at the end of the current semester or with immediate effect. Retroactive de-registration is not permitted.
It is possible to continue your studies if you submit an application for a place in the studies at university.
Please note, however, that the deadlines for sitting resit examinations are not suspended by de-registration. Should such a resit deadline expire after your de-registration, the examination will be deemed to have been definitively failed. It will then not be possible to continue your studies on the same degree programme at a later date.
You can apply for de-registration from the university via PRIMUSS Online Services.
If students de-regist from the university upon application within five weeks of the start of the lectures, any tuition fees already paid will be automatically refunded.
If students have successfully passed their bachelor’s degree examination or their master’s degree examination by the end of the semester but have re-registered for the coming semester, their tuition fees will be automatically refunded within approximately two months of the start of the semester.
The first semester of study (in German ‘Fachsemester’) comprises students who have undergone enrolment on their current degree programme for the first time.
The allocation of a student to a semester (in German ‘Studiensemester’) is governed by the study and examination regulations for the relevant degree programme. Students may be allocated to the same semester on more than one occasion if this is necessary for the progress of their studies. The semester is indicated by the study group code.
Only students who have completed their enrolment at a higher education institution in Germany for the first time are considered to be in their first semester in higher education (in German ‘Hochschulsemester’).
Information on tuition fees for students studying abroad can be found under ‘FAQ: Tuition fees for international students’.
‘Grundlagen- und Orientierungsprüfung’ (GOP; foundation and orientation examination) consists of one or more examinations designed to assess students’ suitability for the relevant degree programme and, for this reason, is usually held during the first two semesters.
The relevant conditions relating to a GOP are set out in the respective study and examination regulations for the degree programme.
Students can apply for a certificate to assess their entitlement to a half-orphan’s pension via PRIMUSS Online Services (Services > Applications and Messages > Select application/form > General > Certificate to assess entitlement to an orphan's pension) as part of their application for a half-orphan’s pension.
Please note the following information:
- Please do not sit an exam if you are ill, as the mark will count, no matter how poor it is!
- What’s more, you could pass it on to your fellow students and the examiners! Nobody wants that!
- If this is not an examination with an expiring deadline, please simply do not take part!
- If the examination must be sat because of expiring deadlines (‘Grundlagen- und Orientierungsprüfung’ – GOP, foundation and orientation examination –, resit examinations, expiry of the standard period of study), you will need a valid medical certificate – whereas, in the event of repeated illness, you will need a valid certificate from a public health officer – which must contain at least the following information:
- A statement confirming that an examination has been carried out by the certifying doctor.
- Day of the examination.
- A detailed description, from a medical perspective, of the current physical, mental and/or psychological impairments caused by illness and relevant to the examination, and their impact on the students’ ability to sit the examination (no diagnosis).
- To determine whether, and if so, for what period, a person is or has been medically unfit to sit an examination.
PLEASE NOTE: A certificate of incapacity for work is NOT a valid medical certificate and is therefore not sufficient! A template for a medical certificate (application for an extension; withdrawal from an examination that has already begun) can be found under ‘Examination committee’.
| Public Health Officer in Munich |
Public Health Officer outside Munich |
|---|---|
| State Capital Munich Department of Health 69 Schwanthalerstraße 80336 Munich Tel.: 089 233-66810 (medical reports) Opening hours: Mon–Fri 7.45 am–12.00 pm, Mon–Thu 1.00 pm–3.00 pm | At the local health authorities responsible for your main place of residence (formerly the public health department) |
IMPORTANT: Hochschule München does not cover the costs of medical examinations, specialist examinations, public health examinations or medical certificates.
As you wish to use the medical certificate to request that the examination be postponed until the next exam period, you must also submit an application for an extension to the relevant examination board:
The written application for an extension must contain the following information:
- Your name
- Request for an extension
- Name of the examination(s) in question which you were unable to sit
- Date of the examination(s) in question which you were unable to sit
The application for an extension must be submitted, together with the certified medical certificate, within one week of the examination date via PRIMUSS Online Services under Services > Applications and Messages > Select application/form > Examination > Application for deadline extension in the Examination and Internship Office.
As a rule, bachelor's degree programmes at Hochschule München include at least one semester of Practical Training Semester.
Each degree programme has its own examination board. This is appointed directly by the department and consists of the chair and at least two other members (see Section 16(1), first sentence of the ASPO in conjunction with Section 16(2), first sentence of the ASPO).
The duties incumbent upon the examination board are set out in Section 16(3) of the ASPO.
You can view your current examination board on the relevant websites of the department.
Further regulations and statutes of Hochschule München (covering internships, fee schedules, etc.) (The documents are available in German only).
If you wish to continue your studies at Hochschule München in the following semester, you must pay the applicable semester fees during the relevant re-registration period.
Further information on this can be found under ‘Re-registration’.
To withdraw effectively from an examination that has already begun, please refer to the regulations issued by the examination committee.
A certificate of study progress serves as proof of enrolment on a degree programme. In addition to the current number of semesters in higher education, it also states the number of semesters of study and, where applicable, any semesters of leave of absence.
As a student, please submit your request via PRIMUSS Online Services > Services > Application and Messages > Write a message > Receiver: General study concerns. If you no longer have access to PRIMUSS Online Services, please submit your request by email.
Graduates can download these themselves via PRIMUSS Online Services (which remains accessible for approximately six weeks after the end of the semester).
Study and examination regulations are a set of statutes issued by the university which lay down the legal framework for the respective degree programme, insofar as this is not already stipulated in the General Study and Examination Regulations (ASPO) of Hochschule München.
This varies for each degree programme.
Re-registration
By paying the semester fees due, you confirm that you wish to continue your studies at Hochschule München in the following semester.
You can find further information on this under ‘Re-registration’.
Exam registration
Registration for the exam takes place online at a specified time.
Please register online for all exams you wish to sit during the current semester. This also includes seminar papers, presentations, etc.
If you encounter any problems whilst registering for your exams, please contact your Administrator in the Examination and Internship Office.
Exam period
A period of time set by the examination committee.
Publication of marks
Exam results can be viewed online at the end of the exam period.
The date for the announcement of marks will be published.
Students can usually view their marks in person one day after the marks have been published online. Further information and the office hours of the relevant lecturers are published directly on the websites of the department.
A ‘Notenbestätigung’ (in German) or a ‘Transcript of Records’ (in English) is an official academic transcript and is provided in digital form, i.e. without a signature but with a digital seal.
Please note that no Transcript of Records can be issued approximately two weeks before and approximately three weeks after the marks are published.
You can find further information on this under ‘Issuing a Transcript of Records’.
The standard period of study for a degree programme is set out in Section 4 of the General Study and Examination Regulations (ASPO) of Hochschule München.
If this period is exceeded by two semesters, the outstanding subjects/modules are deemed to have been taken for the first time and not passed. The first resit examination must be taken after one semester. If the subjects/modules are again not taken, they are deemed not to have been taken for the second time. The second resit examination must be taken after two semesters. If subjects/modules are again not taken at this stage, this will result in permanent de-registration.
Please note that final theses may only be resat once.
Resitting examinations
First resit examination
Any module examination or part of a module examination that has been marked ‘unsatisfactory’ may be retaken once. This applies to all bachelor's degree programmes and master's degree programmes.
There is a six-month time limit for this first resit examination; in other words, the examination must be taken on the next available examination date.
Second resit examination
In accordance with the examination regulations of Hochschule München, a module examination or part of a module examination that has been failed (marked ‘unsatisfactory’) may be retaken a maximum of five times in bachelor's degree programmes and master's degree programmes.
In this context, regardless of the specific form of examination, each examination specified in the relevant study and examination regulations counts as one examination.
As a rule, the second resit examination must be taken within a period of no more than twelve months after the results of the first resit examination have been announced. (Please check the relevant provisions in your study and examination regulations.)
Third resit examination
In bachelor's degree programmes, a single examination may be retaken for a third time.
A third resit examination is only permitted if, excluding the bachelor’s thesis and the bachelor’s seminar/colloquium, the student has failed no more than four examinations at the time the results of a second failed resit examination are announced.
EXCEPTION for students studying under the APO: In bachelor’s degree programmes, an examination may only be retaken a third time, unless the study and examination regulations for the respective bachelor’s degree programme exclude a third resit examination.
NOTE: The study and examination regulations to which the General Study and Examination Regulations (ASPO) apply are indicated in the headers. The General Examination Regulations (APO) apply to all other study and examination regulations.
Please note:
The deadlines for sitting resit examinations are not interrupted by a leave of absence or de-registration (exceptions: leave of absence due to maternity leave, parental leave, personal illness or caring for a close relative).
The deadlines for sitting resit examinations may be extended appropriately, upon application to the examination board, if the students are unable to sit them for reasons beyond their control. The students must provide credible evidence of these reasons.
In the event of illness, a medical certificate must always be provided. The university may require a certificate from a specialist doctor or a public health doctor. Further information on this can be found under ‘Illness during the exam period’ above.
If no deadline extension is granted, or if the extended deadline is not met, the assessment or examination will be deemed to have been failed!
For the purposes of applying the working student privilege, higher education is deemed to have ended not upon the completion of the final examination, but at the end of the month in which the students have been officially notified in writing of the overall result of that examination.
Information from the ‘Studierendenwerk’
Circular on the assessment under insurance law (The document is available in German only)